2025 IRS Employer Tax Updates, Form W2 & 941 Changes & Year End Reporting Requirements

Webinar Background & Agenda :

As 2025 approaches, it's crucial for employers to stay informed about new compliance regulations, especially with the IRS already focusing on year-end compliance matters. This webinar is designed to help employers prepare for both the end of the current tax year and the start of the new one. Key topics include reconciling, completing, and submitting federal and state Form W-2s, guiding participants through essential tasks such as ensuring proper reconciliation of 941 forms, reviewing new legislation, and annual changes from the IRS, SSA, DOL, and state agencies.

Key Focus Areas:

• IRS Tax Rate Updates for 2024 and 2025: The IRS adjusts tax rates and calculations annually, and this webinar will explain how these changes impact payroll and taxable income.
• Legislation Review: An overview of recent and upcoming legislation that affects payroll professionals, ensuring compliance with new rules and avoiding penalties.
• W-2 Processing: A comprehensive guide on how to complete the W-2 form accurately, including :
  1. A box-by-box breakdown of W-2 fields and what should be reported.
  2. Year-end practices to ensure W-2 forms are processed correctly.
• W-4 Form Updates: Learn about any changes to the W-4 form and how to incorporate those updates into payroll practices.
• 941 Reconciliation Best Practices: Insights on how to properly reconcile 941 forms at the end of the year to ensure that W-2s are correct and compliant with IRS regulations.

Topics Covered:

• Closing the 2024 Year: Step-by-step guidance on how to close the year correctly, ensuring W-2 accuracy and smooth year-end reconciliation.
• W-2 Form Review: Detailed examination of each box on the W-2 form, with specific emphasis on what needs to be reported and avoiding key mistakes
• Latest Legislation Releases: A review of the most up-to-date tax laws and how they affect payroll, withholding, and reporting for 2025.
• Calculating 2025 Taxes: An exploration of how tax calculations may change in 2025, and what adjustments payroll professionals will need to make.
• State-Specific W-2 Reporting: Each state may have its own W-2 requirements, and this section will cover special considerations and updates state-by-state.
• W-2 Filing Deadlines and Penalties: Information about deadlines and the penalties for late or incorrect W-2 filing, along with updates to filing procedures.
• Year-End Best Practices: Recommended practices to ensure smooth year-end processing, accurate filings, and compliance with IRS and state regulations. 

This webinar is designed for employers looking to stay informed about the latest tax updates, legislation, and best practices to ensure smooth and compliant year-end payroll processing for 2024 and 2025.

Ask your questions & get expert advice directly from the speaker during the informative Q/A session at the end of the webinar session.

Instructor Profile : Dayna Reum is currently the Senior Director of Payroll and HRIS at a major medical center in Chicago.  Dayna has been heavily involved in the payroll field over 17 years.  Starting as a payroll clerk at a small Tucson company, Dayna moved on to be a Payroll Team Leader at Honeywell Inc.  During Dayna’s time at Honeywell she obtained her FPC (Fundamental Payroll Certification) through the American Payroll Association.  She also received several merit awards for Customer Service and Acquisitions and Divestitures. Dayna is no stranger to teaching she has taught at the Metro Phoenix American Payroll Association meetings and at the Arizona State Payroll Conference.  Topics including Payroll Basics, Global/Cultural Awareness, Immigration Basics for the Payroll Professional, Multi-State and Local Taxation and Quality Control for Payroll, International and Canadian payroll.   Dayna has her CPP (Certified Payroll Professional) through the APA.  She also serves on the National American Payroll Association on the National Strategic Leadership Task Force, Government Affairs Task Force (PA Local tax subcommittee).  Dayna has received a Citation of Merit for her service along with being a Gold Pin member of the APA.  Besides her payroll accomplishments Dayna is certified in HR hiring and firing practices and is a Six-Sigma Greenbelt.